Rostering - FOI Response Register

I am writing to request information under the freedom of information act regarding your organisations rostering utilisation. Please can you complete the below questions. 

1. Please provide the rostering solution used for the below staffing groups. Where more than one supplier is used for each staff group, please provide the name of each supplier.

·         Medical & Dental –

RL Datix e-Allocate continues to be rolled out across the organisation, no medic rosters are currently using e-Allocate.  Dental are now using RL Datix e-Allocate.

·         Nursing & Health Care Assistants –

RL Datix e-Allocate continues to be rolled out across the organisation, 50% of Nursing & Midwifery rosters (including care assistants) are using e-Allocate.

·         Scientific, Therapeutic & Technical Staff including of Allied Health Professionals –

RL Datix e-Allocate continues to be rolled out across the organisation, 7% of Allied Health Professional rosters are using e-Allocate.

·         Administration and Estates –

RL Datix e-Allocate continues to be rolled out across the organisation, 31% of support services are using e-Allocate.

2. Please list below the staffing groups where e-rostering is currently live and being used? –

RL Datix e-Allocate continues to be rolled out across the organisation, the table below highlights the roll out percentages so far:

3. Please tick the below Medical Specialities that are currently rostered on the system-

·         General Medicine

N/A in progress

·         General Surgery

N/A in progress

·         Anaesthetics

N/A in progress

·         Obstetrics and Gynaecology

N/A in progress

4. What percentage of workforce are rostered on the system? Please list the percentages by the staffing groups listed below-

·         Medical & Dental

100% of dental, medical still being created.

·         Nursing & Health Care Assistants

24 rosters live 50% are using e-Allocate.

·         Scientific, Therapeutic & Technical Staff including of Allied Health Professionals –

2 rosters live 7% are using e-Allocate.

·         Administration and Estates

31% of support services are using e-Allocate.

5. What is the contract start date for your rostering supplier/suppliers? Please list the name of the supplier and contract start date.

In accordance with FOISA s 17(1), NHS Shetland confirms that it does not hold the information requested as NHS National Services Scotland (NSS) entered in to and hold the contract for the system on behalf of all Boards who had not previously had a contract.

An FOI can be submitted to NHS NSS at the following address: nss.foi@nhs.scot

6. What is the contract end date for your rostering supplier/suppliers? Please list the name of the supplier and contract end date.

See response to Q5

7. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 (April 2022 - March 2023)?

0

8. Are there any exit costs incurred for changing rostering supplier/ suppliers? If yes, please state the exit cost for each supplier

See response to Q5

9. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the name of the supplier and framework it was procured from.

See response to Q5

10. From the table below please indicate which interfaces are being used and at what frequency?

11.  Please provide the name of the organisations GOSWH (Guardian of safe working hours)

N/A

12. Please provide the name of the organisations Lead Registrar

N/A

13. Please provide the name of the organisations Medical Education Director

Associate Medical Director Acute Services, Dr Pauline Wilson

14. Please provide the name of the chair of the Junior Doctors forum 

N/A