Rostering and Self-Rostering - FOI Response Register

FoI Number
2024-732
Subject
Rostering and Self-Rostering
Date Received
25/02/2025
Request and Response
  1. Please provide the rostering solution used for the below staffing groups. Where more than one supplier is used for each staff group, please provide the name of each supplier.

 

·       Medical & Dental –

SSTS, Allocate Optima

 

·       Nursing & Health Care Assistants –

SSTS, Allocate Optima

 

·       Scientific, Therapeutic & Technical Staff including of Allied

Health Professionals –

SSTS, Allocate Optima

 

·       Administration and Estates –

SSTS, Allocate Optima

 

  1. Please list below the staffing groups where e-rostering is currently live and being used?

Nursing & Health Care Assistants (live and used in majority of areas with those staff groups)

Scientific, Therapeutic & Technical Staff including Allied Health Professionals (live and used in majority of areas with those staff groups)

Administration and Estates (live and used in majority of areas with those staff groups)

Junior Doctors

  1. Please tick the below Medical Specialities that are currently rostered on the system

 

·       General Medicine

 

·       General Surgery

 

·       Anaesthetics

 

·       Obstetrics and Gynaecology

 

 N/A Junior Doctors only at present

  1. What percentage of workforce are rostered on the system? Please list the percentages by the staffing groups listed below-

 

·       Medical & Dental

22.40% of Medical & Dental are rostered in Optima

·       Nursing & Health Care Assistants

93.28% of Nursing & Health Care Assistants are rostered in Optima

·       Scientific, Therapeutic & Technical Staff including of Allied

Health Professionals

88.35% of Scientific, Therapeutic & Technical Staff including Allied Health Professionals are rostered in Optima.

·       Administration and Estates

86.75% of Administration and Estates are rostered in Optima

  1. What is the contract start date for your rostering supplier/suppliers? Please list the name of the supplier and contract start date. Supplier:

RLDatix procured via National Contract in November 2021

  1. What is the contract end date for your rostering supplier/suppliers? Please list the name of the supplier and contract end date.

Supplier: RLDatix

  1. What was the annual cost of your rostering supplier/ suppliers for the financial year 22/23 (April 2022 - March 2023)

£33,176

  1. Did the organisation use a framework to procure your rostering supplier/ suppliers? Please state the name of the supplier and framework it was procured from.

No. NHS Shetland were advised that national system for NHS in place and we were required to roll this out within the board

  1. From the table below please indicate which interfaces are being used and at what frequency?

 

Interface

  In/Out    Daily      Weekly    Monthly     Ad Hoc

ESR Generic Attendance Inbound Interface          Out No – Awaiting national payroll implementation

ESR Generic Absence Inbound Interface              Out No – Awaiting national payroll implementation

ESR Generic Outbound Interface                           In No – Awaiting national eESS interface implementation

E-Job Planning - No

In/Out

Junior Doctors - No

In/Out

Staffbank / Agency                                               In/Out - No

Identity Provider Servers                                     In/Out - No

 

Self Rostering

  1. Does your organisation use self rostering? (If yes, please complete the below questions. If no, please ignore) 2. Please list below the staffing groups where self- rostering is currently being used? –

N/A

  1. What percentage of your workforce is currently utilizing self-rostering?

Unable to tell from the system

  1. Are manual or technology based mechanisms used to facilitate self-rostering?

N/a