Contract Register - FOI Response Register

1. Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.

Please refer to the following link which provides access to the information contained in the Public Contracts Scotland website:

Contracts Search - Public Contracts Scotland

Where available, we are particularly interested in the following fields (though this is not a strict requirement):

•           Contract Title

•           Supplier Name

•           Estimated Spend (Total or Annual)

•           Contract Duration and Total Period (including extensions)

•           Contract Start and Expiry Dates

•           Review Date

•           Contract Description

•           Contract Owner (Name, Job Title, Contact Details if available)

•           Contract Notes

•           Managing Department

•           Award Date

•           Participating Organisations

•           Procurement Category

•           Framework or Tender References

•           Central Purchasing Body

•           Classification Codes (CPV, Pro-Class, etc.)

Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.

2. Please confirm the total number of contracts currently listed as active.

As above

3. Please provide your organisation’s Procurement Strategy for 2025/2026.

•     If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.

Procurement strategy presented to the Dec 24 Board meeting link below:

https://www.nhsshetland.scot/downloads/file/1870/procurement-strategy-2025-2030

4. If possible, please provide the name, job title, phone number, and email address for the following roles:

•     Responsible officer for API access or data sharing (if applicable)

•     Individual managing the contract register

Karl Williamson Head of Finance and Procurement karl.williamson@nhs.scot

Colin Campbell colin.campbell@nhs.scot

•     Finance Director

 Colin Marsland

 colin.marsland@nhs.scot

•     Head/Director of Procurement or Purchasing

 Karl Williamson As Above

•     Head/Director of ICT

 Craig Chapman

 craig.chapman@nhs.scot

•     Head of Estates and Facilities

 David Wagstaff 

david.wagstaff@nhs.scot

•     Relevant Committee Member, Councillor, or Board Member for Procurement/Finance

Board Member Chair of Finance and Performance Committee Gary Robinson

If direct contact details are restricted due to GDPR, please indicate the best department or method of contact.

Information Governance Department

shet.igt@nhs.scot

If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data).

If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports.

If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown.